I read this article last Friday and decided to add my own spin!
The 7 smart tips in the article referenced above are:
- Get Dressed
- Create a Dedicated Workspace
- Set and Maintain Your Normal Hours
- Focus on Your Output
- Eat Healthy Lunches
- Schedule More Check-ins with Your Team
- Limit Distractions
These are all basic strategies for working remotely and some are easier to implement than others. Since I have been working remotely for the past 8 years, and across many time zones, I thought I would share some other ideas that have been helpful in keeping me engaged in work and with my teams, as well as balanced my family life.
We all know to some extent that much of our daily communication at the office is non-verbal. We see a co-worker with clenched teeth, or notice an entire team disappear for 2 hours. These are non-verbal cues that help us to do some interpersonal research and interaction to ensure that we are completing our deliverable with the most relevant information available. When we return home at the end of the day, we see the non-verbals of our family members, and no doubt turn to the happiest member for some stress relief (maybe the family dog?)!
When all of our time is spent away from the office, we miss out on those non-verbal cues, so enhanced communication becomes helpful and effective. When we are suddenly available 24/7 to our household, expectations need to be set, so that everyone understands what appropriate work boundaries are during lockdown.
Here are some suggestions for teams:
- If possible, use a shared app for managing projects or tasks such as Monday.com. You can use this as your virtual office, see input, comments and status
- If an app is not right for your team, a daily morning email can work well
- Keep it short
- Include explanations, why, steps, instructions, etc.
- Bullet what you can
- Use meaningful subject headers, such as Status: Project #1 [date]
- Encourage your team to ask questions
- Provide information for next conference call or video call
- End of the Day Summary to Manager
- Include status of deliverables
- Daily morning huddle call
Here are suggestions for families:
- Family meeting to set schedule, expectations, answer questions
- Clearly identify workspace and expectations surrounding this space
- g. “The dining table is my workspace from 8 – 5”
- “I will put everything away by 5:30”
- “While I am on conference calls it’s time for you to play in your fort”
- “We will eat lunch from 12 – 1 picnic style”
You get the idea and of course you will have an entirely different scenario at your home!
- Collaboratively get ideas for how to manage household tasks
- Meet daily for a family huddle with lots of hugs and cuddles
- Gently remind family of expectations
- Ask what’s working well
- Ask for issues/challenges
- Ask for other input
- If it isn’t working well, be sure to problem solve
- Make changes as appropriate
Enhanced communication works well most of the time and especially now, to be sure we don’t start losing our sanity, we need to “use it or lose it!”